PROCAS Software Update & Happy Holidays! author avatar

We are excited to bring you some long-awaited news of the PROCAS Accounting upgrade! Our entire team has been very busy this year working on the development of the upgraded accounting software. We are grateful for the many clients that agreed to jump on board early and help us improve the usability and functionality of the software before a general release.

The upgraded version, while closely based on the existing version that you are used to, is accessed directly from a web browser. Since it is web-based, the user interface is quite different than what you are currently familiar with. We also have the flexibility to improve how things work and to continuously add new features and functions.

 

Upgrade Logistics

We are slowly transitioning our clients to make sure everyone gets one-on-one time with a consultant to help get acclimated to the new user interface and many of the new features. Part of the transition includes an import of all your existing data into the new system. This means that you will maintain all the general ledger transaction, invoice history, and setup details that you have now. This also means that you can transition during any time of the year, regardless of where you are in the accounting cycle.

By the way, there is no added cost to upgrade—not even the time spent with your consultant! We want all our clients to enjoy the new software without an unplanned hit to their bottom line.

Our transition schedule is full through the end of this year, and we are looking to start adding clients to the list for 2020. If you are interested in a demo to learn about new features, or how to get on the transition wait list for 2020, send us an email at feedback@procas.com.

 

From all of us at PROCAS, we would like to wish you a wonderful holiday season!

We look forward to hearing from you and working with you soon!

- The PROCAS Team

 

Change in Government Fiscal Year author avatar

Government Fiscal Year

For clients that operate on a government fiscal year basis, please remember to address the following items in accordance with the year change on October 1st!

Required

  • Establish new task numbers to increment the option year on cost type contracts that continue beyond the end of the current fiscal year
  • Complete the billing setup for the new task numbers
  • Establish new work authorizations
  • Establish new expense authorizations

May Be Required*

  • Enter the new accounting year
  • Enter the accounting periods for the new accounting year
  • Establish timesheet periods for October 2019 – September 2020
  • Establish new task numbers for tracking PTO by fiscal year

*If you operate on a calendar basis but have contracts that operate on a government fiscal year basis, not all of the above items will apply to your company. If that is the case, we recommend focusing on the first 4 items.

 

Additional Help

If you need help with any of the listed items, please contact your consultant. Depending on which version of the software you are on, some of the items may not be relevant to your company.

Our consulting team can be reached at consulting@procas.com.

Logging into PROCAS Timekeeping author avatar

Time collection is one of the most important processes for service-based government contractors. In order to effectively collect employees’ time, apply labor distribution, and bill the government accurately, you first need to make sure employees know how to access their timesheets.

In PROCAS, employees can access their timesheets from any web browser on any device with internet access. This includes laptops, mobile devices, tablets, home computers, and even TV’s.

Let’s take a look at how you can access your timesheet in PROCAS. The following post will be broken down into 4 sections:

  • Upgraded Version, Returning User
  • Upgraded Version, New User
  • Legacy Version, Returning User
  • Legacy Version, New User

To determine which category you belong to, please look at the integrated screenshots below to see which login screens look familiar.

 

PROCAS Timesheet – Upgraded Version, Returning User

If your company has upgraded to the most recent version of PROCAS, you have the easiest journey to accessing your timesheet. Everyone logs into the same web address, so all you have to do is click here and enter your username and password.

 

 PROCAS Timekeeping and Expense Reporting Login

 

If you forget your username and/or password, please select the “Reset Password” link and enter the email assigned by your administrator to begin the reset process.

Note: If you cannot remember this email either, the accounting admin of your company can look it up under Accounting --> Setup --> Time and Expense Users.

 

PROCAS Timesheet – Upgraded Version, New User

If your company has upgraded to the most recent version of PROCAS, and this is your first time logging in to record your time, you will need to establish a username and password via an email invitation. Your company’s administrator will determine your level of access in PROCAS and send an email from invites@procas.com to get the login process started.

 

 

 

Click on the first link at the bottom of the email as displayed in the screenshot above. From here, you will be able to establish your login credentials as displayed in the screenshot below.

 

PROCAS New Timekeeping User Setup

 

Follow the instructions defined in the email sent from invites@procas.com to complete the fields required for login.

Note: Your email address will be your official username, which is set by your administrator and cannot be changed by you once this process is completed.

 

PROCAS Timesheet – Legacy Version, Returning User

If your company is on a Legacy version of PROCAS, the path you will take to access your timesheet follows the sequence --> www.procastime.com/ + Company Code. In this sequence, the first portion of the web URL stays consistent, however the “Company Code” portion is a code assigned specifically to your company. The following example illustrates this:

Ex. LJ’s Maintenance Shop has been a PROCAS client for 5 years. When implemented, LJ’s Maintenance Shop was assigned the company code of LJMAIN. Therefore, all employees (new and existing) will login to www.procastime.com/ljmain until upgraded to the newest version of PROCAS.

 

PROCAS Timekeeping and Expense Reporting Login - Legacy

 

If you forget your username and/or password, please click the “I Forgot My Password” button and enter the email assigned by your administrator to begin the reset process.

Notes:

  • If you cannot remember this email either, the accounting admin of your company can look it up under System --> Time and Expense --> Web Users.
  • If you are using the correct email, and the system replies with User could not be found, please try logging into this link, or contact your administrator.

 

PROCAS Timesheet – Legacy Version, New User

If your company is on a Legacy version of PROCAS, you will first need to set your password before you can log in to the timekeeping system. Following the example in the above section, please navigate to your company’s timekeeping link using the sequence --> www.procastime.com/ + Company Code.

Once you’ve made it to timekeeping, select the “I Forgot My Password” link and enter the email assigned by your administrator upon onboarding. This will generate a system email, which will provide a link to set and confirm the password required to log in. 

Note: If you are using the correct email, and the system replies with “User could not be found”, please try logging into this link, or contact your administrator.

 

If you run into any issues attempting any of the above login processes, feel free to contact our Support team at support@procas.com.