Government procurements require contractors to record employee expenses according to the applicable regulations – rules that are complex and continually changing. Contractors subject to the cost principles of the Federal Acquisition Regulation (FAR) must limit travel expenses to amounts allowed by the Federal Travel Regulations (FTR).
Employee travel expenses have been a problem area for many contractors, and it is an area of emphasis under many government audits. The limits on lodging and on meals & incidental expenses (M&IE) are particularly difficult – placing limits by city and country on the amounts claimed. In many cases, the daily rates vary from month to month.
PROCAS Expense streamlines the reporting of expenses and simplifies compliance. The database maintains a complete record of the maximum rates for lodging, M&IE, and mileage reimbursement. Data is cross-indexed for all FTR-listed cities and countries and all dates of travel. The system is automatically updated for periodic changes in the travel regulations. Claimed expenses in excess of the maximums are identified by the system to be processed according to your company’s policies.
PROCAS Expense integrates smoothly with PROCAS Accounting. Employees enter expense report details, choosing from a list of authorized expense categories and tasks. Completed expense reports are approved electronically by supervisors and project managers and are incorporated into the job cost records or indirect expense accounts in PROCAS Accounting.
"…Not only does PROCAS give excellent support but when DCAA was in for a system review our PROCAS Consultant was here too and helped me through the whole process. It went great and I’m thankful to have partnered with PROCAS."
Gale Williams, President
Entrusted Connections, Inc.
"…My PROCAS clients are able to breeze through DCAA audits. PROCAS has been very easy for my clients to learn and manage.
There are very few Government contractors in my area that can afford Deltek. It's so nice to be able to recommend PROCAS as an excellent solution for Government Contractors."
Patti Van Buren, President
Ethical Solutions, Inc.
"…We looked at Deltek, Great Plains, Platinum, and PROCAS. We selected PROCAS because we rated its capability the highest and happily, it turned out to be the most cost effective alternative. We recommend PROCAS to any government contractor considering a new accounting software package."
Jim Wright, Chief Financial Officer
The Leonard Resource Group, Inc.
"What I love most about the PROCAS hosted service is how easy it makes preparing my invoices each month. We switched from QuickBooks PRO to PROCAS and never looked back..."
Patricia Durkin, President
Syracuse Environmental Research Associates, Inc.
"Thank you PROCAS. I was informed by the DCAA Auditors that they reached a conclusion that our accounting system is in compliance with DCAA. He told me that our PROCAS based accounting system is in compliance with DCAA requirements based on their observation, demonstration and all the journals and ledgers they reviewed…”
CK Park, President & CEO
Nationwide IT Services, Inc.