PROCAS Accounting Features- Designed for Government Contractors
Cost plus, time & materials (T&M) and fixed price contract types are supported by the billing system, and invoices can be produced in a number of different formats including the government standard forms 1034 and 1035. Billing amounts for Direct, Fringe Benefits, Facilities, Material Handling, Subcontract Administration, Overhead, General & Administrative (G&A) expenses, Fee, Retainage and T&M rates by labor category are calculated automatically.
Indirect Rate Calculations
Indirect rates can be calculated automatically for Fringe Benefits, Facilities, Material Handling, Subcontract Administration, Overhead and G&A. The indirect rates can be further segregated by division, location and work-site.
Budgeted hours and dollars can be recorded by date, general ledger account, project, task, CLIN, subtask, option year, cost center, employee, vendor or client and labor category. An unlimited number of budgets can be entered into the system, and actual costs can be reported against any one budget or any range of budgets.
Project and task information is maintained within the accounting system including: customer, contract number, contract date, period of performance, funding, etc. Direct labor and direct cost reports are available with selection criteria to filter ranges of dates, projects, tasks, employees, vendors, labor categories, general ledger accounts, etc.
Project Status Report
Project Status Reports allow the user to compare amounts earned to amounts funded to determine the backlog in both hours and dollars. Reports can be displayed at various levels of detail, allowing users to manage their contracts more easily.
Job Cost Ledger
Job cost ledger reports allow the user to compare revenue to fully-burdened direct costs at various levels of detail to determine profitability by project and task. Indirect rates for Fringe Benefits, Facilities, Material Handling, Subcontract Administration, Overhead and G&A are applied to the direct costs in order to calculate the fully-burdened cost of the projects. Provisional, budgeted and actual indirect rates are all simultaneously applied to the direct costs, and the user can choose which set of indirect rates to include when generating job cost reports.
Vendor records are maintained and vendor invoices are recorded in the system. Open vendor invoices are selected for payment, and checks are generated. Accounts payable aging reports display open vendor invoices aged up to 30, 60, 90, 120 and over 120 days old. The system prints 1099s for consultants at the end of the year.
Customer records are maintained and invoices to customers are recorded in the system. Accounts receivable aging reports display open customer invoices aged up to 30, 60, 90, 120 and over 120 days old.
Items that have cleared the bank are marked in the bank reconciliation module. The remaining open items are reconciled to the accounting records and displayed on the bank reconciliation report. The bank reconciliation reports can be printed for any historical period at any time.
Numerous versions of balance sheet, income statement, statement of cash flow, general ledger, trial balance and aging reports are available. General ledger reports include selection criteria to filter ranges of dates, projects, tasks, employees, vendors, labor categories, general ledger accounts, etc.
Purchase orders can be created to establish orders for items from vendors and/or labor hours from subcontractors and consultants. Invoices from vendors can be matched to purchase orders, and open quantities/hours can be tracked by purchase order.
Personnel records are maintained within the system to record address and contact information, employment and review dates, pay rates and default expense and liability information. Direct labor, indirect labor and employee labor reports are available with selection criteria to filter ranges of dates, projects, tasks, employees, vendors, labor categories, general ledger accounts, etc. Labor utilization reports that display the percentage of labor expended by person on each type of activity are also available.
Paid Time Off (PTO) Accrual
PTO hours balances can be maintained within the system so that employees and their supervisors can have the most up to date paid leave information. This information can then be used to calculate the appropriate PTO expense accrual journal entries in the accounting system.
System Setup and Security
The system setup screens have been organized in the order that they should be completed, and most of the setup screens include default values. Security groups are maintained within the system, and each user is assigned to the appropriate security group to establish access rights within the system.
Other optional solutions and capabilities:
Web Timekeeping Software
Web Expense Report Software
Web Management Reporting Software
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